Receptionist/Executive Assistant
Company: The Watches of Switzerland Group
Location: Fort Lauderdale
Posted on: May 8, 2024
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Job Description:
Job Purpose The Receptionist/ Executive Assistant represents
Watches of Switzerland Group as the first point of contact for
colleagues and visitors at our newly renovated corporate office.
The Receptionist/ Executive Assistant ensures our office operates
with a client service and hospitality focused approach. This
individual is responsible for providing administrative support to
the VP Operations and Finance and preforming select administrative
duties to support his direct reports. Responsibilities * Maintains
and manages VP Operations & Finance's calendar. * Arranges travel
and prepares expense reports. * Performs variety of administrative
tasks such as data entry, filing, and document preparation. *
Greets, checks-in, and assists visitors in finding their way around
the office. * Handles confidential information with professionalism
and discretion. * Manages meeting room availability and scheduling.
* Receives, sorts, distributes, and dispatches mail and packages. *
Assists in coordination of internal meetings and events. * Manages
office inventory such as stationery and refreshments. * Maintains
safety and hygiene standards of the reception area, conference
rooms, and shared office areas. * Supports workplace security by
issuing, checking, and collecting badges, as necessary, and
maintaining visitor logs,. * Prepares boardroom and meeting rooms
including troubleshooting virtual meeting platforms. * Answers
general phone number in a professional manner, and routes calls as
necessary. * Other duties and special projects as assigned.
Requirements * 8+ years of experience in large business(es) * 5+
years of experience as an executive assistant * Exceptional
interpersonal skills with colleagues (all levels) and third parties
* Technically savvy, expert in Outlook and PowerPoint, as well as
proficient in Teams and Excel * Very good written and verbal
communication skills * Excels in client service and hospitality,
speaking with warmth and enthusiasm * Strong organizational and
time management skills * Strong attention to detail * Flexible to
respond quickly and positively to shifting demands and
opportunities in a fast-paced environment * Professional
appearance, polished and poised * Willingness to grow with the
Company and take on more responsibilities Documents * Receptionist
- Executive Assistant.pdf (70.88 KB) * Apply Now
Keywords: The Watches of Switzerland Group, Coral Springs , Receptionist/Executive Assistant, Administration, Clerical , Fort Lauderdale, Florida
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